English
|1. History of Establishment and Development:
The Office of Administration and General Affairs was established in 1965. In 1971, the Office was reorganized into two sections: the administrative section was merged with the Personnel Organization Office to form the Office of Personnel and Administration; the general affairs section was assigned additional responsibilities for facilities management and renamed the Office of Materials and Facilities Management. In 1992, in response to new requirements in administrative reform, the University merged the administrative section of the Personnel Organization Office back into the Office of Materials and Facilities Management and reinstated its former name as the Office of Administration and General Affairs.
2. Achievements Attained:
The Office of Administration and General Affairs has achieved many notable accomplishments, contributing significantly to the University’s overall record of achievements. The staff and employees of the Office consistently demonstrate strong internal unity, a high sense of responsibility, mutual support in fulfilling assigned duties, and a professional, courteous, dedicated, and serious working attitude. The Office effectively addresses requests from officials and employees, and performs well in ensuring security and order, facilities management, transportation services, records and archives management, ceremonial arrangements, and campus healthcare services.
In recognition of its positive contributions to the University’s development, the Office of Administration and General Affairs has received numerous prestigious awards:
Collective achievements:
For many consecutive years, the Office has been recognized as an Outstanding Labor Collective; awarded five Certificates of Merit by the Ministry of Industry and Trade; one Certificate of Merit by the Chairman of the Nam Định Provincial People’s Committee; a Certificate of Merit from the Vietnam Industry and Trade Trade Union for achievements in the “Excellent Labor Emulation Movement and Building a Strong Trade Union Organization”; and Certificates of Merit from the Director of the Hanoi City Police and the Nam Định Provincial Police for outstanding achievements in the movement “All People Protecting National Security”.
Individual achievements:
One staff member has been conferred the title of Meritorious Teacher; one has been awarded the Third-Class Labor Order; one has received a Certificate of Merit from the Prime Minister; four individuals have been recognized as Emulation Fighters of the Ministry of Industry and Trade; sixteen individuals have received Certificates of Merit from the Minister of Industry and Trade; two individuals have been awarded Certificates of Merit by the Chairman of the Nam Định Provincial People’s Committee; one individual has received a Certificate of Merit from Vietnam Social Security; three individuals have been awarded the Medal “For the Cause of Education”; eight individuals have received the Medal “For the Cause of Development of Vietnam Industry and Trade”; and many have been awarded Certificates of Merit by the Vietnam General Confederation of Labour, the Vietnam Industry and Trade Trade Union, and the Nam Định Provincial Civil Servants’ Trade Union.
3. Organizational Structure:
– Unit Leadership:
ThS. Trần Ngọc Ban – Trưởng phòng
Email: tnban@en.uneti.edu.vn
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No. |
Name |
Position |
|
Tel |
|
1 |
ThS. Trần Ngọc Ban |
Head of the Office |
tnban@en.uneti.edu.vn |
|
|
2 |
CN Đào Văn Đường |
Deputy Head of the Office |
– Staff of the Office: 34 staff members, including 04 with Master’s degrees and 14 with Bachelor’s degrees.
|
No. |
Name |
Position |
|
Tel |
| 1 |
Trần Ngọc Ban |
Head of the Office |
|
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| 2 |
Đào Văn Đường |
Deputy Head of the Office |
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| 3 |
Phạm Văn Học |
Head of the Office Unit |
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| 4 |
Nguyễn Thị Thu Hằng |
Deputy Head of the Office Unit |
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| 5 |
Đặng Quang Huy |
Staff |
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| 6 |
Nguyễn Hồ Khải |
Staff |
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| 7 |
Hoàng Tiến Dũng |
Staff |
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| 8 |
Trần Văn Phương |
Staff |
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| 9 |
Nguyễn Anh Hải |
Staff |
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| 10 |
Dư Anh Tuấn |
Staff |
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| 11 |
Nguyễn Mạnh Hà |
Staff |
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| 12 |
Trần Xuân Hà |
Tổ trưởng |
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| 13 |
Trần Hoàng Yến |
Staff |
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| 14 |
Nguyễn Lộc Cường |
Staff |
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| 15 |
Trương Công Toại |
Staff |
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| 16 |
Vũ Thị Thơm |
Staff |
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| 17 |
Phạm Thị Hương Giang |
Medical staff |
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| 18 |
Nguyễn Nam Trà |
Dormitory management |
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| 19 |
Phạm Ngọc Thành |
Dormitory management |
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| 20 |
Nguyễn Văn Vinh |
Driver |
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| 21 |
Nguyễn Đức Quang |
Driver |
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| 22 |
Hoàng Hữu Điệp |
Driver |
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| 23 |
Đào Thanh Sơn |
Head of the Security Team |
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| 24 |
Nguyễn Duy Thực |
Security staff |
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| 25 |
Trần Đình Tưởng |
Security staff |
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| 26 |
Trần Đức Trọng |
Security staff |
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| 27 |
Nguyễn Anh Tuấn |
Security staff |
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| 28 |
Mai Văn Hoan |
Security staff |
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| 29 |
Dương Quốc Hùng |
Security staff |
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| 30 |
Nguyễn Công Toàn |
Security staff |
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| 31 |
Nguyễn Mạnh Hùng |
Security staff |
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| 32 |
Trần Đình Thọ |
Security staff |
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| 33 |
Trần Quốc Hưng |
Security staff |
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| 34 |
Vũ Ngọc Hiệp |
Security staff |
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– Party Cell, mass organizations:
|
No. |
Name |
Position |
Phone |
|
1 |
ThS. Phạm Văn Học |
Party Cell Secretary Vice Chairperson of the University Veterans Association Member of the Executive Committee of the University Trade Union |
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|
2 |
CN. Trần Xuân Hà |
Deputy Party Cell Secretary Chairperson of the University Veterans Association Head of the Nam Định Campus Trade Union Group |
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3 |
ThS. Nguyễn Lộc Cường |
Party Cell Committee Member Deputy Secretary of the Administrative Youth Union Branch (Nam Định Campus) |
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|
4 |
CN. Nguyễn Thị Thu Hằng |
Head of the Hanoi Campus Trade Union Group |
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4. Functions and duties:
4.1. Functions
The Department of Administration and Facilities Management is a unit under the University with the function of advising and assisting the Rector in the following tasks: clerical and archival work; administrative affairs; management of facilities, capital construction, monitoring the use of assets, materials and equipment; security, self-defense, national defense and security; health care, occupational safety and environmental hygiene; primary healthcare services for staff, employees, workers and students; dormitory management, management of resident students; and coordination of transportation services for management, teaching, learning and working activities of university leaders, staff members and students.
4.2. Duties and authorities
a) To carry out clerical and archival work; submit incoming documents to the Rector for processing; manage outgoing documents; manage seals and authorized signatures of university leaders in accordance with regulations; issue travel permits and letters of introduction for staff and students; perform copying, certification and duplication of documents serving leadership and management activities; duplicate and certify diplomas, certificates and documents issued by the University;
b) To be responsible for ceremonial and protocol work of the University; assist the Rector in arranging working schedules and plans of the Board of Rectors and in organizing receptions for guests working with university leaders;
c) To advise and assist the Rector in developing and issuing administrative regulations such as internal rules on entry and exit of offices, working hours, security regulations, fire prevention and fighting regulations;
d) To assist the Rector in developing contents, plans and personnel arrangements for archival work in accordance with current regulations and procedures;
đ) To serve as the focal point for announcing regular meetings of the University; consolidate and notify relevant units and individuals of directives issued by the Rector; monitor implementation progress of assigned tasks by units throughout the University and report to the Rector;
e) To manage and coordinate the use of halls, meeting rooms, working offices, reception rooms, traditional rooms and welfare facilities serving staff and students; act as the focal unit in managing warehouses, gardens and materials; coordinate with relevant units to monitor and manage electricity, water supply and other information services for University operations;
g) To organize and implement security services, ensuring campus security and order, fire and explosion prevention, disaster and epidemic prevention, environmental sanitation, landscape maintenance and school health services in accordance with requirements and guidance of competent authorities;
h) To manage dormitories in accordance with current regulations; guide and supervise students in complying with dormitory rules; ensure security, order and a healthy living and educational environment; ensure fire prevention and fighting; provide relevant information on resident students (if any) to the Student Affairs Department for student conduct assessment;
i) To manage guest houses and lecturers’ waiting rooms;
j) To assist the Rector in developing and implementing plans for upgrading and repairing University facilities;
k) To coordinate with functional departments and units in developing plans and organizing procurement of materials, office supplies and equipment for working, scientific research, professional activities and event organization; carry out maintenance, repair and replacement of equipment and public utilities (electricity, water, lighting, etc.) throughout the University;
l) To manage and dispatch transportation vehicles serving official travel needs of leaders, staff members and students in accordance with the University’s training plans;
m) To direct medical staff or medical units (if any) to coordinate with functional departments in developing plans and contracting reputable medical institutions to organize annual health check-ups for staff and employees, as well as health examinations for students at the beginning of courses and academic years;
n) To perform tasks related to medical services:
– Develop, submit for approval and implement healthcare plans for staff and employees;
– Monitor and classify health conditions to develop appropriate healthcare plans for staff, lecturers, employees and students;
– Coordinate with the Personnel Organization Department, University Trade Union and Student Affairs Department to organize periodic and ad-hoc health examinations;
– Provide medical examination, treatment of common illnesses, first aid and emergency care; implement policies on medical services and medicine supply;
– Coordinate with relevant units in health education, environmental sanitation inspection and disease prevention in dormitories and workplaces;
– Develop plans for epidemic prevention and food safety;
– Promote population and family planning, health protection and disease prevention;
– Participate in professional training and capacity building;
– Manage and effectively use assigned medical assets and equipment in accordance with regulations;
o) To perform other tasks as assigned by the Rector.
5. Scale and operational capacity:
Along with the development of the University in recent years, the Department of Administration and Facilities Management has received close attention and direction from the Party Committee and the Board of Rectors in strengthening both staffing and operational capacity, thereby successfully fulfilling assigned tasks and meeting the University’s requirements in facilities management, basic repairs, materials and equipment, security and order, transportation services, clerical and archival work, ceremonial activities, healthcare services, and environmental sanitation.
6. Development orientation:
In the coming period, the Department of Administration and Facilities Management will continue to maintain effective operations to promptly support University activities; enhance investment in upgrading and repairing buildings and facilities to ensure adequate classrooms and space; ensure modern teaching facilities and equipment; maintain security and safety on campus; and build a team of staff members with strong professional competence who can successfully fulfill assigned tasks, contributing to the University’s development and integration.
7. Contact information:
Nam Dinh Campus: 1st Floor, Building N.C1, No. 353 Tran Hung Dao Street, Nam Dinh City.
Hanoi Campus:
– 1st Floor, Building H.C1, No. 456 Minh Khai Street, Hai Ba Trung District, Hanoi.
– 1st Floor, Building H.A10, No. 218 Linh Nam Street, Hoang Mai District, Hanoi.
Website: http://www.en.uneti.edu.vn
Email: phonghcqt@en.uneti.edu.vn
Telephone: 0243.8621504 (Hanoi campus) and 02283.848706 (Nam Dinh campus)