Office of Organization and Personnel

1. History and Development:

Along with the development history of the University, the Office of Organization and Personnel (OOP) has also been established and operated under different models. In the period before the institution was upgraded to a university, it functioned as the Office of Organization and Administration, later becoming the Office of Organization and Personnel – Student Affairs (OOP–SA). After the upgrade to university status, the University President issued Decision No. 90/QĐ-ĐHKTKTCN dated November 3, 2011, to establish the Office of Organization and Personnel on the basis of separation from the Office of Organization and Personnel – Student Affairs.

2. Achievements:

Throughout its operation, the Office of Organization and Personnel has achieved many outstanding accomplishments, contributing significantly to the University’s overall achievements. In particular, since 2011, the Office has advised and assisted the Board of Rectors in effectively implementing key tasks, including: stabilizing the organizational structure in line with the university model; properly implementing policies and regimes to stabilize the livelihoods of staff, civil servants, and employees; supplementing and improving the system of management regulations and rules; developing plans to define job positions; finalizing the University’s regulations on organization and operation; effectively carrying out internal political security work; emphasizing the training and development of staff and lecturers; promoting patriotic emulation movements throughout the University; and assisting the Board of Rectors in successfully implementing the policy of expanding the training campus in Linh Nam Ward, Hoang Mai District, Hanoi. The results of these activities have contributed to consolidating and enhancing the University’s position to a new level.

In recognition of these outstanding achievements, the Office of Organization and Personnel has received commendations from the University and higher authorities:

Collective achievements: From 2011 to the present, the Office has continuously been awarded the title of Outstanding Labor Collective; its Party Cell has consistently been recognized as Clean and Strong. In the 2010–2011 academic year, it was awarded the title of Outstanding Labor Collective by the Minister of Industry and Trade. The Office has also received Certificates of Merit from the Minister of Industry and Trade in the academic years 2010–2011, 2012–2013, 2014–2015, and 2016–2017 for achievements in the “Good Teaching – Good Learning” emulation movement; a Certificate of Merit from the Vietnam Industry and Trade Trade Union for excellence in the emulation movement for productive labor and building a strong trade union organization in the 2012–2013 academic year; and a Commendation Certificate from the Director of the Hanoi City Police for outstanding achievements in the “All People Protect National Security” movement in 2015.

Individual achievements: Each year, 100% of the unit’s staff and civil servants have been recognized as Advanced Laborers. Many individuals have been awarded the title of University-level Emulation Fighter; two individuals have received the title of Emulation Fighter of the Ministry of Industry and Trade; one individual has been awarded a Certificate of Merit by the Prime Minister; one individual has received the Third-Class Labor Order; two individuals have been awarded Certificates of Merit by the Minister of Industry and Trade; and one individual has received a Commendation Certificate from the Hanoi City Police.

3. Organizational Structure:

– The unit has a total of 07 staff members, including 01 member serving on the Executive Committee of the University Trade Union; 01 member serving on the Executive Committee of the University Youth Union; and 01 member serving on the Executive Committee of the Administrative Youth Union Branch.

– The Party Cell of the Office of Organization and Personnel currently has 05 Party members, including 01 member serving on the Executive Committee of the University Party Committee.

– Unit Leadership:

No.	Name	Position	Tel	Email
1	Th.S Vũ Thị Thu Huyền	Head of the Office		vtthuyen@en.uneti.edu.vn
2	ThS. Nguyễn Ngọc Toản	Deputy Head of the Office		nntoan@en.uneti.edu.vn
3	TS. Đỗ Thị Minh Hạnh	Deputy Head of the Office		dtmhanh@en.uneti.edu.vn

– Staff and lecturers of the unit

No.	Name	Position	Tel	Email
1	ThS. Phan Thị Thái	Party Cell Secretary, Trade Union Group Leader		Ptthai@en.uneti.edu.vn
2	ThS. Phạm Ngọc Anh	Specialist		Ngocanh@en.uneti.edu.vn
3	CN Vũ Thị Bích Ngọc	Specialist		Vtbngoc@en.uneti.edu.vn

4. Functions and Duties

4.1. Functions

The Office of Organization and Personnel is a unit under the University with the function of advising and assisting the President in matters related to organizational structure and human resource management; implementation of regimes and policies; training and professional development for staff, civil servants, and employees; and internal political security within the University.

4.2. Duties and Powers

a) To advise and assist the President in carrying out tasks related to organizing and arranging the University’s organizational structure; developing regulations on the functions, duties, powers, and organizational structures of units under the University; planning and utilization of staff; and implementing procedures for appointment, reappointment, dismissal, rotation, and management of staff and civil servants in accordance with current regulations on personnel work, recruitment, management, and utilization of staff and civil servants;

b) To advise and assist the President in developing and promulgating systems of documents and regulations related to organizational structure, human resource management, training and professional development, and regimes and policies for staff and civil servants;

c) To advise and assist the President in developing job position schemes; strategies for staff development; salary fund plans; developing and implementing recruitment plans for civil servants; and coordinating with relevant units to develop internal expenditure regulations and documents governing the management and use of financial resources within the University in compliance with State regulations and the law;

d) To take the lead and coordinate with units within the University in managing and evaluating the quality of staff, civil servants, and employees; assessing work performance; compiling dossiers and documents for consideration of additional income for staff, civil servants, and employees; and coordinating with advisory units to assist the President in implementing grassroots democracy regulations and organizing the annual Staff and Civil Servants Conference in accordance with regulations applicable to public service units;

e) To take the lead and coordinate with the Office of Finance and Accounting and relevant units in implementing regimes and policies for staff, civil servants, and employees, including salary regimes; social insurance, health insurance, and unemployment insurance; maternity, sickness, and occupational safety regimes; retirement and termination regimes; salary increment regimes; preferential allowances for teachers; seniority allowances for educators, etc.; and to implement procedures for evaluation, appointment, change, and promotion of professional titles within the delegated authority;

g) To carry out the management of documents, records, and personal files of staff, civil servants, and employees; proactively apply information technology and management software in personnel management to save labor and improve work efficiency;

h) To be responsible for and advise the President on internal political security work; conduct verification and background checks of staff, civil servants, and employees upon request; carry out citizen reception and receive feedback and opinions from staff, civil servants, and the public; and coordinate with relevant units to implement activity plans for the militia and self-defense platoons and to organize annual training for security forces;

i) To take the lead and coordinate with relevant units in inspecting and collecting documents related to disciplinary violations of staff, civil servants, and employees, and submit them to the President for handling in accordance with regulations;

k) To act as the standing body of the Recruitment Council, Salary Council, and Disciplinary Council; and to coordinate with the Office of Inspection and Legal Affairs in resolving complaints and denunciations related to the University;

l) To take the lead in preparing annual labor recruitment plans and proposing recruitment options for units; serve as the focal point for civil servant recruitment examinations; and coordinate with units to organize evaluations upon completion of probation for contracted employees;

m) To coordinate with relevant units in implementing procedures for managing short-term and long-term training and professional development for staff and civil servants;

o) To coordinate with advisory units assisting the President in other tasks, including admissions, military affairs, national defense and security, and institutional self-defense activities;

p) To perform other tasks as assigned by the President.

5. Scale and Operational Capacity

Currently, 100% of the unit’s staff and civil servants hold a university degree or higher, including 01 staff member with a doctoral degree and 03 staff members with master’s degrees. The unit’s staff possess strong political and ethical qualities and professional working styles. They are regularly trained, tested, and supported by the University through professional development and capacity-building programs to effectively fulfill their assigned duties.

6. Development Orientation

In response to the requirements and challenges posed by international integration in education, as well as the demand for innovation in management practices, the Office of Organization and Personnel is determined to build a team of staff with strong professional expertise and firm ideological foundations, thereby enhancing work effectiveness and contributing to the University’s overall development.

7. Contact Information

–  Nam Dinh Campus: 3rd Floor, N.C1 Building, 353 Tran Hung Dao Street, Nam Dinh City.
Telephone: +84 228 352 7272

– Hanoi Campus: 3rd Floor, H.C1 Building, 456 Minh Khai Street, Hai Ba Trung District, Hanoi.
Telephone: +84 24 3633 9856

– Website: tccb.en.uneti.edu.vn – Email: phongtccb@en.uneti.edu.vn